Import Schedules from Anywhere
No matter where your team publishes schedules, Schedule Caddie can import them.
Calendar Feed URLs
Import schedules from ICS/iCal/webcal feed URLs. Works with TeamSnap, SportsEngine, LeagueApps, GameChanger, Spond, TeamLinkt, Heja, Jersey Watch, and any platform that provides calendar feeds.
- Paste the feed URL and we handle the rest
- Daily refresh + on-demand refresh (with approval)
- AI detects team names automatically
- Supports all major team management platforms
Smart Parsing
Our system analyzes your calendar feed and automatically categorizes events, identifies team names, and extracts event details.
- Detects team names from event patterns
- Categorizes as Game, Practice, Tournament, etc.
- Extracts locations, opponents, and notes
- You review and approve before events are added
Smart Team Mapping
Create your teams, import your feeds, and AI connects them together. Confirm once, and the system remembers forever.
How It Works
- 1
Create Your Teams
Set up teams for each of your children's activities with custom colors and details
- 2
AI Detects & Maps Feed to Team
When you import a calendar feed, AI analyzes event patterns and suggests which team it belongs to. You confirm the connection.
- 3
System Remembers Forever
All future feed refreshes automatically update the correct team. No re-mapping. No re-work.
Why This Matters
Faster Refreshes After Setup
Once a feed is mapped to teams, future refreshes don't need re-detection—updates apply automatically
Privacy-First
We don't sell your data. Sharing links are view-only, and you can revoke access anytime.
Set It and Forget It
Map your teams once during initial import, then never think about it again
AI Schedule Analysis
Our AI scans your entire family schedule and spots problems before they become emergencies. Know what's coming so you can plan ahead.
Overlapping Events
Instantly identify when two events are scheduled at the same time. No more double-booking or realizing at the last minute that both kids have games simultaneously.
- Detects direct time conflicts
- Shows which events overlap
- Critical severity for can't-miss conflicts
Travel Time Crunches
Back-to-back events at different locations? The AI flags when you might not have enough time to get from one place to another.
- Analyzes event locations
- Considers time between events
- Warning severity for tight transitions
Busy Day Alerts
Some days are just going to be chaotic. The AI identifies days with multiple events so you can plan ahead and prepare for the madness.
- Counts events per day
- Highlights high-activity weekends
- Info severity for awareness
How AI Analysis Works
- 1
Import Your Schedules
Add calendar feeds from all your kids' teams and activities
- 2
Run AI Analysis
Click "Analyze Schedule" and our AI examines your entire calendar
- 3
Review Insights
See conflicts organized by severity with clear explanations
- 4
Plan Ahead
Use the insights to coordinate carpools, adjust plans, or prepare for busy days
Severity Levels
Powerful Team Management
Organize teams for each child and activity with custom colors and details.
Custom Colors
Choose from 8 color presets or use the custom color picker. Each team gets a unique color in your calendar.
Team-Specific Views
View calendars for individual teams or combine multiple teams in one unified view.
Team Overview
See upcoming events and team details all in one organized place.
Unified Calendar View
See all your teams' schedules in one beautiful, color-coded calendar.
Month view shows all your events at a glance
Multiple Views
- Month View: See the big picture of your month at a glance
- Week View: Focus on the upcoming week with detailed times
- Agenda/Timeline: See events in chronological list format
Color-Coded Events
- Each team displays in its custom color
- Priority indicators show important events
- Event type icons (game, practice, tournament)
Event Details
- Click any event to see full details
- Location, opponent, notes, and more
- Quick access to directions and event info
Advanced Filtering
Focus on what matters with powerful filters and search capabilities.
Filter Options
Filter by Team
Show or hide specific teams to focus on what's relevant right now
Filter by Priority
Only show high-priority events when you need to focus on the most important activities
Filter by Event Type
View only games, only practices, or only tournaments - your choice
Search Everything
Powerful search across all your events. Find games by opponent, practices by location, or any event by keyword.
Example searches:
- Springfield — find all games vs Springfield
- tournament — show all tournaments
- Field 5 — events at a specific location
Customizable Priority System
Mark important events and filter your calendar by priority level.
Priorities
Must Attend
Critical events that cannot be missed
Important Game
Playoffs, championships, etc.
Regular Practice
Weekly scheduled practices
Optional
Flexible events that can be skipped if necessary
Create Your Own System
You start with two priorities and can add more to match how your family thinks about schedules.
- Create priorities with any name and color
- Rank from 1-10 to control sort order
- Assign priorities to individual events or entire teams
- Color-coded priority indicators in calendar view
Feed Sync & Change Approval
Keep schedules up-to-date automatically with smart change detection and approval workflow.
Sync cadence: Daily automatic refresh + on-demand manual refresh. You approve changes before they appear.
Automatic Refresh
Feed subscriptions automatically refresh daily to catch schedule changes from your team's source.
- Daily automatic refresh for all feeds
- Manual refresh on-demand anytime
- Status indicator shows last refresh time
Change Detection
System intelligently detects what's new, what changed, and what was removed from your team's schedule.
- Detects new events added to schedule
- Identifies modified times, locations, opponents
- Tracks removed/cancelled events
Approval Workflow
Review all changes before they update your calendar. You stay in control of what appears on your schedule.
- Review changes before accepting
- See exactly what changed with diff view
- Approve all or reject specific changes
Full Sync History
Every feed refresh is logged with complete history. See when schedules were updated, what changed, and when you approved changes.
- Complete audit trail of all schedule changes
- Review past changes and approvals
- Track when schedules were last synced
Calendar Sharing
Share calendars with family, coaches, or carpool partners with granular control over what's visible.
How Sharing Works
- 1
Create a Share Link
Generate a unique share link (unlisted) for your calendar
- 2
Choose What to Share
Filter by specific teams, event types, or priority levels
- 3
Share the Link
Recipients view a read-only calendar without needing to log in
Anyone with the link can view. It's not listed or indexed. You can revoke access anytime.
Sharing Controls
Filter by Team
Share only specific teams. Perfect for sharing with coaches or individual carpool groups.
Filter by Event Type
Share only games, only practices, or any combination you choose.
Filter by Priority
Share only high-priority events to avoid overwhelming recipients.
Share with Family
Give grandparents or extended family view-only access to schedules
Share with Carpool
Share one team's schedule with your carpool partners
Share with Coaches
Give coaches view-only access to the schedule you choose (games only, one team, high-priority events, etc.)
Ready to Get Organized?
Get started for free and experience all these features today.